Title Administrative Assistant-Part Time

Reports To Director of Student Support Programs, Chief Academic Officer

Scheduled Days As per employment contract

FLSA Status Non-Exempt

Job Summary Supports the day-to-day operations of Federal and State Programs and the Academic Services Department.

Primary Duties

● Maintain and reconcile financial records, including disbursements, accounts payable, payroll, and purchase orders

● Prepare and process credit card charges, compile data, and resolve discrepancies in financial transactions

● Process payroll and assist with related financial documentation and reporting

● Maintains polite and professional communication via phone, email and mail

● Anticipates the needs of others in order to ensure their seamless and positive experience

● Handles office tasks, such as filing, setting up for meetings and reordering supplies

● Directs visitors to appropriate departments, rooms for meetings and trainings

● Provides information and assistance to internal and external customers. Determines and coordinates appropriate follow-up action as needed

● Performs a variety of administrative duties including preparing correspondence. Maintains confidentiality of documents and information produced and received

● Demonstrates regular and predictable attendance

● Promotes a favorable image of the ESC. Encourages community partnerships that enhance ESC programs and services

● Upholds governing board policies and follows administrative procedures

● Performs other duties as assigned

Minimum Qualifications

● High school diploma

● Valid driver's license

● Secretarial experience preferred

● Able to work outside of normal work hours when needed

● Self-motivated, highly organized and detail-oriented

● Strong verbal skills ● Desire to be proactive and create a positive experience for others

● Working knowledge of proper sentence structure, spelling and punctuation of the English language. Knowledge of modern office procedures and equipment and office management

● Strong relationship building and communication skills with District administrators/Board of Education, and internal/external stakeholders. Strong interpersonal relationship skills including cultural sensitivity & competence

● Ability to compose routine correspondence as well as proofread and detect errors in communications and documents

● The employee shall remain free of alcohol or nonprescribed controlled substance in the workplace throughout his/her employment in the ESC

● Ability to efficiently multi-task on a daily basis

● Proficiency with use of technology hardware and basic software (i.e., Microsoft office), email, and office equipment (i.e., copier, fax, scanner, telephone, etc.). Proficiency with web-based applications (i.e., Google Docs, DEWs website, social media, etc.), and NCOESC databases

● Ability to preserve confidentiality of student information and records Clearances Criminal justice fingerprint/background (FBI/BCI), and public health clearances.

Physical Requirements & Working Conditions

● Performance of duties requires constant sitting. This job requires frequent talking and hearing. This job requires occasional standing, walking, kneeling, reaching, handling, grasping, engagement in repetitive motions, and eye/hand/foot coordination.

● Performance of primary duties takes place in an office environment with virtually no exposure to adverse environmental conditions. Occasional light physical effort required.

EEOC/ADA Disclaimer The qualifications listed above are intended to represent the education, experience, skill and ability levels typically needed to successfully perform the essential duties contained in this job description. North Central Ohio Educational Service Center (NCOESC) is an equal opportunity employer and does not discriminate against individuals regardless of race, gender, sexual orientation, religion, national origin, age, gender identity or expression, ancestry, familial status, military status or disability in its programs, activities, and employment policies. NCOESC fully supports the hiring and employment of individuals with physical or mental disabilities who meet the job qualifications, so long as the individuals are able to perform the essential duties of the position with or without reasonable accommodation.